Careers
Positions
Accounting Officer
Technical Skill and Knowledge
- Graduate of BS in Accountancy
- Must have at least 1-2 year work experience
- Must have basic MS Excel knowledge
- Must have basic knowledge in Financial Statements preparation and Reconciliation
Collection Officer
Technical Skill and Knowledge
- Graduate of Business Related Course
- Must have at least 1-2 year work experience
- Must have basic MS Excel knowledge
PERSONALITY
- Flexible, creative, responsive, able to take initiative, reliable, able to follow through on tasks, able to work within systems and procedures, open to learning, able to work effectively in a small team environment involving the sharing of information and at times sharing workloads.
- High level attention to detail and accuracy
- Able to analyze and integrate potentially conflicting numerical, verbal and other data from a number of sources
- Able to work independently and multi-task and meet deadlines
This position directly reports to
- Administratively to the Property Head, and
- Functionally to Property Accountant (if applicable) and to External Accounting Group. Its main objective is to perform billing and disbursement functions that coincides within the applicable key results area of FOPM and to provide applicable financial and accounting reports.
JOB OBJECTIVES / TASK
Collect 95% of all current billings of all dues (association, utility, special assessments et al).
- 100% collection of insurance proceeds from claimed items covered by insurance
Generate 100% accurate monthly billings for all assessments of all chargeable residential / office / commercial and parking spaces using - Accurately maintain and update 100% data of chargeable areas and other penalties and/or special assessments
- Accurately maintain and update 100% data of owner / tenant names and emails
- Accurately Post and Process Monthly meter readings and utility consumption
- 100% Release Statement of Accounts (SOA) not later than 5th of the month via electronic mail and hand over / mail box with attached forms for payment channels
Maintain payable age of not more than 30 days from the date the service was rendered / supplies was delivered / refund request was received.
- Secure valid and update contract of all service contractors before payment processing
- Security Services
- Housekeeping Services
- Property Management Services
- Utility Maintenance Services
- Preventive Maintenance Services - Elevator
- Preventive Maintenance Services - Genset
- Preventive Maintenance Services - FDAS
- Preventive Maintenance Services - Electrical System
- Preventive Maintenance Services - Fire Protection
- Preventive Maintenance Services - Plumbing
- Preventive Maintenance Services - Air conditioning
- Concierge Services
- STP Operator
- 100% Timely payment release for asset preservation and government compliance
- ALL Internal Revenue Taxes Payments and Remittances
- ALL Insurance of common Area
- ALL Real Property Tax
- ALL government related taxes
- Seek approval of Accounts Payable Vouchers (APV) within 15 days from the date of receipt of all invoices and refund requests.
- Monthly updated payment of Property Management Services
- 100% payment of all insurance premiums on or before due date
Ensure sufficient funding for every check released for payment.
- Prepare and submit to (PH, ExAct, BoD/T) weekly cash position report.
- Weekly Recommend check for release with sufficient funding.
- Update and Maintain weekly check release logbook data
- Release 100% of checks on or before due date of utilities, BIR remittances, insurance and other government compliances
- Ensure all Official Receipts, Sales Invoice, BIR 2307 et al from Suppliers, Contractors are complete and correct
Produce 100% timely financial reports bot for external and internal compliances:
- Maintain and update daily real-time accounting books:
- Cash Disbursement Book
- Subsidiary Ledgers
- Individual Ledgers
- Cash Position Reports
- Produce updated Monthly Financial Statements on or before 15th day of every month
- Monthly Bank Reconciliation Report (must be 100% updated)
- Monthly updated Trial Balance
- Monthly and updated Financial Position Report (Balance Sheet)
- Monthly and updated Income Statement Report (current month and to-date)
- Monthly and updated Variance Report (current month and to-date)
- Monthly updated Cash Flow Statements
- Monthly updated Supporting Schedule of each account
- Recommend Excess Cash Flow to be placed in TD
+/- 5% in Budget
- Monitor and update budget variance and create reports for PH if it is over or under-utilized +/- 5%
- Ensure elective and capex projects are funded based on the operations plan
Comply with other administrative roles.
- Attend monthly Board Meeting and prepare the following materials:
- Prepare updated Cash Position Reports
- Prepare updated Collection Efficiency Report
- Prepare updated Accounts Payable Aging
- Prepare aging of the corresponding assets
- Prepare updated Variance Report
- Prepare reports for BOT approval (disconnection, posting of delinquent reports, units for small claims and lien as per billing and collection policy)
- Prepare reports for bot re: violations, sanctions et al.
Comply with other administrative roles
- Require the corporate secretary (legal retainer) to input all financial decisions of the Board of Trustees and Directors in the minutes of the meeting
- Process (prepared and signed by signatories) all banking documentations within 30 days..
- Process (prepared and signed by signatories) all finance related documents within timeframe given for each type of document (see above)
- Update all signatory list when needed.
100% payment, filling and Compliance with government related payment
- 100% filling and payment of government compliances (RPT, BIR, SEC, Local Government et al)
- Require External Auditor to file AFS to BIR and SEC on or before deadline
- Get yearly tax clearance.
Maintain 100% manning at all time (with the correct organization chart) and reliever just in case there are absences
PERSONALITY
- Flexible, creative, responsive, able to take initiative, reliable, able to follow through on tasks, able to work within systems and procedures, open to learning, able to work effectively in a small team environment involving the sharing of information and at times sharing workloads.
- High level attention to detail and accuracy
- Able to analyze and integrate potentially conflicting numerical, verbal and other data from a number of sources
- Able to work independently and multi-task and meet deadlines
This position directly reports to
- Administratively to the Property Head, and
- Functionally to Property Accountant (if applicable) and to External Accounting Group. Its main objective is to collect 95% of all current and past due collectibles and provide applicable financial and accounting reports.
JOB OBJECTIVES / TASK
- Post 100% collection transactions everyday in FOPM's system in real time.
- Issue applicable receipt for 100% collected transactions in FOPM's system everyday in real-time. And let unit owners sign in the DUPLICATE copy of the OR
- Issue and send 100% demand and disconnection notices every month for ALL delinquent unit owners/tenants for ALL dues (association, utility, special assessment et al.)
- Twice a month follow up (phone and email) for 100% of units most especially the delinquent ones.
- Monthly generation of list of ALL delinquent units to be posted in the announcement board for disconnection after extended due date. (as per rules of association)
- Endorse to legal for small claims and/or lien of all delinquent unit owners (as per billing and collection policy)
- 100% of Official Receipts (OR) are correct, properly named and filled up based on government requirements
- Collect all miscellaneous income and other extra revenue of managed property
- Produce 100% timely financial reports bot for external and internal compliances:
- Maintain and update daily real-time accounting books:
- Daily collection report
- Cash Receipts Book
- Maintain 100% manning at all time (with the correct organization chart) and reliever just in case there are absences